Summary
• Dynamic and Diverse Team: Be part of a vibrant team that values diversity and collaboration.
• High-Level Exposure: Regularly partner with Executive Assistants for ECN members, gaining insights and experience from top executives.
• Broad Learning Opportunities: Work with multiple P&O Heads, offering you the chance to interact with and learn from a wide range of stakeholders across various Global Functions.
About the Role
Major accountabilities:
- Provide comprehensive executive administrative support, including managing credit cards, setting up travel profiles, and registering for events.
- Efficiently manage calendars, including scheduling and prioritizing appointments.
- Arrange business travel and ensure all logistics are handled smoothly.
- Coordinate team meetings, prepare pre-read materials, attend meetings when possible, and manage meeting logistics.
- Oversee the team’s SharePoint sites, ensuring documents are submitted on time and deadlines are met.
- Proactively identify and propose opportunities to improve team operating efficiency.
- Support ad-hoc Projects related to the execution of the supported Global Functions Talent agenda
Minimum Requirements:
- Strong experience in an executive administrative support role, in a complex global organizational environment.
- Proven expertise in managing complex calendars and travel arrangements.
- Experience in coordinating and supporting leadership team meetings and events.
- Strong written and verbal communication skills in English written and spoken.
- Exceptional organizational and time management skills and a high attention to detail and accuracy.
- Advanced skills in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
- Ability to handle confidential information with the utmost discretion.
- Strong problem-solving abilities and the capacity to work independently.
- Ability to multitask and prioritize effectively in a fast-paced environment.
- Excellent interpersonal skills and the ability to work well with diverse teams.
Benefits and rewards:
Read our handbook to learn about all the ways we’ll help you thrive personally and professionally:
https://www.novartis.com/careers/benefits-rewards
Commitment to Diversity & Inclusion:
We are committed to building an outstanding, inclusive work environment and diverse teams representative of the patients and communities we serve
Why Novartis: Helping people with disease and their families takes more than innovative science. It takes a community of smart, passionate people like you. Collaborating, supporting and inspiring each other. Combining to achieve breakthroughs that change patients’ lives. Ready to create a brighter future together? https://www.novartis.com/about/strategy/people-and-culture
Join our Novartis Network: Not the right Novartis role for you? Sign up to our talent community to stay connected and learn about suitable career opportunities as soon as they come up: https://talentnetwork.novartis.com/network
Benefits and Rewards: Read our handbook to learn about all the ways we’ll help you thrive personally and professionally: https://www.novartis.com/careers/benefits-rewards
Novartis is committed to building an outstanding, inclusive work environment and diverse teams' representative of the patients and communities we serve.
