Project Coordinator

Key Responsibilities:

• Deals with complex administrative tasks and organizational assignments independently (such dealing with and replying to departmental leader correspondence, support leaders & departmental appointment, deadline coordination for the department and database administration)
• Proficient in coordinating & managing and interpreting specific functional information and update requested by functional leaders (e.g.  requesting, tracking, verifying, reconciling functional update and information)
• Independent administrative and organizational assignments including creation and follow up on preparing meetings & presentations, scheduling event planning.  Supports the team with setting up regular meetings, townhalls and face-to-face events. Deals with technical set-up of meetings
• Proactively support preparation of team meeting, agenda, and follow-up on key action items
• Support leader in specific S&O activities (such simple budget activities, timecard, org. chart.) 
• Runs specific functional initiatives (such maintaining functional Social Media Tools (monitors needs to adapt content; independently drives agreement process with respective members and continuously updates/expands/improves these tools)
• Support hiring process of functional GCO associates, set-up interviews with candidates, support talent sessions, consolidate feedback and support on-boarding process of new hires (including any required NVS supplies (phone, computer etc.)
• Point of contact for cross GCO functional administrative activities. Supports the team and associates from outside the team on services that are specific to the department
• Coordinates SharePoint from set-up to maintenance of contents. Provide input to improvement of the existing documented process
   

Essential Requirements:

• Bachelor or equivalent work experience
• Minimum of 5-7 years work experience
• Well-organized, excellent time management with respect to priorities and self-management
• Strong prioritization skills
• Strong interpersonal skills and advanced team player with demonstrated ability to build collaborative relationships
• Ability to work in a global team environment, meet timelines and work independently
• Strong verbal and written communication and interpersonal skills
• Experience in creating presentations and knowledge Excel and of SharePoint and willing to learn new applications if necessary

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The pay range for this position at commencement of employment is expected to be between $73,500 and $136,500 /year; however, while salary ranges are effective from 1/1/25 through 12/31/2025, fluctuations in the job market may necessitate adjustments to pay ranges during this period. Further, final pay determinations will depend on various factors, including, but not limited to geographical location, experience level, knowledge, skills and abilities. The total compensation package for this position may also include other elements, including a sign-on bonus, restricted stock units, and discretionary awards in addition to a full range of medical, financial, and/or other benefits (including 401(k) eligibility and various paid time off benefits, such as vacation, sick time, and parental leave), dependent on the position offered. Details of participation in these benefit plans will be provided if an employee receives an offer of employment. If hired, employee will be in an “at-will position” and the Company reserves the right to modify base salary (as well as any other discretionary payment or compensation program) at any time, including for reasons related to individual performance, Company or individual department/team performance, and market factors.

Why Novartis: Helping people with disease and their families takes more than innovative science. It takes a community of smart, passionate people like you. Collaborating, supporting and inspiring each other. Combining to achieve breakthroughs that change patients’ lives. Ready to create a brighter future together? https://www.novartis.com/about/strategy/people-and-culture

Benefits and Rewards: Read our handbook to learn about all the ways we’ll help you thrive personally and professionally: https://www.novartis.com/careers/benefits-rewards

Commitment to Diversity & Inclusion: The Novartis Group of Companies are Equal Opportunity Employers and take pride in maintaining a diverse environment. We do not discriminate in recruitment, hiring, training, promotion or other employment practices for reasons of race, color, religion, gender, national origin, age, sexual orientation, gender identity or expression, marital or veteran status, disability, or any other legally protected status. We are committed to building diverse teams, representative of the patients and communities we serve, and we strive to create an inclusive workplace that cultivates bold innovation through collaboration and empowers our people to unleash their full potential.