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About the Role
Administrative Expert / Professional RDQ
Location - Hyderabad
About the Role:
Provide operational, administrative and business support to the RDQ leadership team through excellent communication and organizational skills. Managing the day-to-day op-erations as refer in below Major activities section but not limited.
Key Responsibilities:
- Provide administrative support for Day-to-Day operations.
- Calendar management:
- Extensive calendar management; proactively prioritizing meetings
- e-mail surveillance support to the manager / ensure rapid responses to alerts, and availability of key personnel to answer information needs in case of a crisis
- Proactive management of the agenda of selected RDQ leaders, eg avoid conflicting meetings by proactive alignment with global administration peers
- Logistic arrangements:
- Ensure all type of logistic arrangements of International along with visa processing (all types).
- Arrangements for International trip requirements like Hotel / Tickets / cabs / forex / mobile / accommodation transportation etc.
- Coordinating Events both Internal & External, set-up conference calls, taking care of incoming & outgoing Logistics, General correspondence like letters to Embassy/Security/Consultants / Visa support (as per requirements)
- Timely processing Non-PO’s (Workflow) follow up with the LF’s for fast process and coordinate with the Vendor for requested goods.
- Timely Process the invoices, reimbursements and send them to finance for clearance.
- Ensure smooth communication, policies/procedures, deliverables are in compliance with global set-up.
- Key enabler and provide support for LT based at US / EU and other time zones.
- Must be able to maintain confidentiality and the decorum of the office.
- Excellent organization skills together with problem solving skills.
- Deputize for other administrative professional, if any
Essential Requirements:
- Minimum of 5 years of relevant experience in a similar role in the field of corporate environment dealing with multi-national experience.
- Must be proficient in the use of Microsoft software (Power point, Word and Excel) and Outlook
- Very good written and spoken English
- Knowledge of other languages an advantage
Desirable Requirements:
- Master’s or Bachelor’s degree required Preferably university graduate
Why Novartis: Our purpose is to reimagine medicine to improve and extend people’s lives and our vision is to become the most valued and trusted medicines company in the world. How can we achieve this? With our people. It is our associates that drive us each day to reach our ambitions. Be a part of this mission and join us! Learn more here: https://www.novartis.com/about/strategy/people-and-culture
You’ll receive: You can find everything you need to know about our benefits and rewards in the Novartis Life Handbook. https://www.novartis.com/careers/benefits-rewards
Join our Novartis Network: If this role is not suitable to your experience or career goals but you wish to stay connected to hear more about Novartis and our career opportunities, join the Novartis Network here: https://talentnetwork.novartis.com/network.
Why Novartis: Helping people with disease and their families takes more than innovative science. It takes a community of smart, passionate people like you. Collaborating, supporting and inspiring each other. Combining to achieve breakthroughs that change patients’ lives. Ready to create a brighter future together? https://www.novartis.com/about/strategy/people-and-culture
Join our Novartis Network: Not the right Novartis role for you? Sign up to our talent community to stay connected and learn about suitable career opportunities as soon as they come up: https://talentnetwork.novartis.com/network
Benefits and Rewards: Read our handbook to learn about all the ways we’ll help you thrive personally and professionally: https://www.novartis.com/careers/benefits-rewards
Accessibility and accommodation
Novartis is committed to working with and providing reasonable accommodation to individuals with disabilities. If, because of a medical condition or disability, you need a reasonable accommodation for any part of the recruitment process, or in order to perform the essential functions of a position, please send an e-mail to [email protected] and let us know the nature of your request and your contact information. Please include the job requisition number in your message.
Novartis is committed to building an outstanding, inclusive work environment and diverse teams' representative of the patients and communities we serve.
