Coordinator, Global Program Management and Portfolio Excellence

Major Accountabilities

• Maintain a logical and systematic centralized GPM SharePoint repository of GPM-related documents, ensuring they are up-to-date, of quality and easily accessible. Strive to evolve and streamline document organization and access and end-user proficiency with the system, partnering with technical experts where appropriate
• Support GPM communications including overall tracking and coordination of communication activities (such as global newsletters, MS team space, GPM meetings, etc.) as well as maintaining distribution lists.
• Provide organizational support for GPM meetings (GPM learning forums, town halls)
• Support the GPM Capabilities Center of Excellence through tracking of various initiatives and workstreams (internships, sabbaticals, other programs)
• Provide logistics support for key meetings such as the annual Biomedical Research portfolio review
• Provide support for onboarding and training of new hires as well as tracking of GPM training and knowledge levels to enhance GPM skills and capabilities.
• Support and participate in GPM strategic initiatives where appropriate.
• Establish and maintain strong relationships with stakeholders, ensuring effective communication and alignment across the GPM community.
• Provide administrative assistance to the GPM & PE team (such as helping to schedule meetings, booking meeting rooms, coordinating meeting logistics etc.).

Role Requirements :

• Bachelor's degree in a relevant field such as business administration or project management.
• Fluent English (oral and written)
• Previous experience in project coordination and/or document management, demonstrating a solid understanding of program management methodologies and best practices.
• Excellent organizational skills with a keen attention to detail.
• Strong problem-solving skills to ensure proper version control, manage access rights, and find efficient ways to retrieve information.
• Ability to identify streamline processes, and effectively troubleshoot any technical or logistical challenges that arise.
• Strong interpersonal and communication skills, with the ability to build and maintain relationships with stakeholders at all levels.
• Highly organized and results-oriented, with exceptional time management skills, prioritization abilities, and self-management

Novartis is committed to building an outstanding, inclusive work environment and diverse teams' representative of the patients and communities we serve.