Summary
About the Role
Key Responsibilities:
- Coordinate and manage the Global Head, Corporate Marketing's calendar, proactively anticipate scheduling needs and conflicts, ensuring optimal time management.
- Organize and plan team events, meetings, and off-site activities. Handle logistics including venue selection, catering, and coordinating with vendors.
- Plan and coordinate travel for the Global Head, Corporate Marketing, manage domestic and international travel itineraries, accommodations, expenses and transportation arrangements.
- Assist with team financial processes, including the opening and tracking of Purchase Orders (POs). Support budget tracking for the team.
- Support Director, Corporate Marketing Strategy with department administrative needs.
Key Performance Indicators
- Provide administrative support to Global Head, Corporate Marketing, completing all tasks at a high level of quality in a timely manner
- Completion of financial tasks accurately and in line with company policies
- Efficient planning and execution of team events
Minimum Requirements:
Work Experience:
- Proven experience supporting an executive-level leader in a large corporation, preferably within the pharmaceutical industry and/or related to marketing or advertising.
- Understanding of financial processes, including PO management and expense tracking with experience managing budgets for marketing / advertising campaigns.
- Cross Cultural Experience.
- Collaborating across boundaries.
Skills:
- Strong communication and interpersonal skills, with the ability to build positive relationships with internal and external stakeholders.
- Advanced proficiency in Microsoft Word, PowerPoint, Excel and Outlook
- Ability to translate complex verbal and written information into well-organized presentations and documents
- Ability to work independently and as an effective and engaged team member in a fast-paced, ever-changing environment.
- Ability to lead and influence collaborators and agencies without direct line management authority
- Must possess excellent organization skills and have a high attention to detail with an ability to get the job completed accurately and in a timely manner
- Optimizing Customer value by co-creating and developing compelling.
- Knowledge of organization structures and working practices.
- Knowledge management.
- Transaction Deal Structuring.
- Sharing insights on HCS.
- Best practice sharing.
- Storytelling in communication.
- Time Management.
- Franchise Strategy Prioritization.
Languages :
- English.
Why Novartis: Helping people with disease and their families takes more than innovative science. It takes a community of smart, passionate people like you. Collaborating, supporting and inspiring each other. Combining to achieve breakthroughs that change patients’ lives. Ready to create a brighter future together? https://www.novartis.com/about/strategy/people-and-culture
Benefits and Rewards: Read our handbook to learn about all the ways we’ll help you thrive personally and professionally: https://www.novartis.com/careers/benefits-rewards
Commitment to Diversity & Inclusion: Novartis is committed to building an outstanding, inclusive work environment and diverse teams’ representative of the patients and communities we serve.
Novartis Compensation and Benefit Summary: The pay range for this position at commencement of employment is expected to be between $80,000.00 - $120,000 / year; however, while salary ranges are effective from 1/1/24 through 12/31/24, fluctuations in the job market may necessitate adjustments to pay ranges during this period. Further, final pay determinations will depend on various factors, including, but not limited to geographical location, experience level, knowledge, skills, and abilities. The total compensation package for this position may also include other elements, including a sign-on bonus, restricted stock units, and discretionary awards in addition to a full range of medical, financial, and/or other benefits (including 401(k) eligibility and various paid time off benefits, such as vacation, sick time, and parental leave), dependent on the position offered. Details of participation in these benefit plans will be provided if an employee receives an offer of employment. If hired, employee will be in an “at-will position” and the Company reserves the right to modify base salary (as well as any other discretionary payment or compensation program) at any time, including for reasons related to individual performance, Company or individual department/team performance, and market factors.
Join our Novartis Network: Not the right Novartis role for you? Sign up to our talent community to stay connected and learn about
suitable career opportunities as soon as they come up: https://talentnetwork.novartis.com/network
Why Novartis: Helping people with disease and their families takes more than innovative science. It takes a community of smart, passionate people like you. Collaborating, supporting and inspiring each other. Combining to achieve breakthroughs that change patients’ lives. Ready to create a brighter future together? https://www.novartis.com/about/strategy/people-and-culture
Join our Novartis Network: Not the right Novartis role for you? Sign up to our talent community to stay connected and learn about suitable career opportunities as soon as they come up: https://talentnetwork.novartis.com/network
EEO Statement:
The Novartis Group of Companies are Equal Opportunity Employers and take pride in maintaining a diverse environment. We do not discriminate in recruitment, hiring, training, promotion or other employment practices for reasons of race, color, religion, gender, national origin, age, sexual orientation, gender identity or expression, marital or veteran status, disability, or any other legally protected status. We are committed to building diverse teams, representative of the patients and communities we serve, and we strive to create an inclusive workplace that cultivates bold innovation through collaboration and empowers our people to unleash their full potential.
Accessibility & Reasonable Accommodations
The Novartis Group of Companies are committed to working with and providing reasonable accommodation to individuals with disabilities. If, because of a medical condition or disability, you need a reasonable accommodation for any part of the application process, or to perform the essential functions of a position, please send an e-mail to [email protected] or call +1(877)395-2339 and let us know the nature of your request and your contact information. Please include the job requisition number in your message.
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