Project Coordinator - Technical Project & Portfolio Excellence

Major Responsibilities but does not Include:

Project Coordination (70%): 

• Act as project coordinator for administrative projects (design, planning, implementation, communication, etc.) Maintain and improve Project and Portfolio excellence and governance for TPPM (processes, templates, reporting).
• Support TPPM and cross-functional initiatives. Support TPPM objective setting process by preparing the framework, consolidate input and ensure regular tracking and review.
• Support Technical Project Board (TPB) Governance including update of templates, schedule meetings to collect input. Maintain and manage TPPM SharePoint and drive communication related activities.
• Partners with TRD Line Functions to ensure seamless execution of shared activities across TRD in support of the drug development portfolio. Act as PPE relationship manager by proactively building long-term, sustainable and effective relationships, understanding the stakeholder landscape in and outside of TRD and demonstrating political astuteness across business structures and networks.
• Ensure deliverables in response to ad-hoc requests from Head PPE and PPE Team.

TPPM General Administration (30%): 

• Provide general administrative support to TPPM: Deal with complex administrative and organizational assignments independently and take care of general administrative tasks. Administrative duties may include scheduling appointments/meetings, meeting preparation and assisting in meeting planning.
• Handle purchase orders, invoices and vendor quotes including follow-up with internal stakeholders and vendors.
• Provide general support with handling travel management activities in Novartis system.
• Act as a TPPM Training Coordinator by supporting TPPM associates in the on-boarding and off-boarding including archiving of training documentation.
• Act as the Timecard Coordinator for TPPM by regularly following up with TPPM associates to comply with regulation and KPIs.
• Update the monthly FTE report for the Development Operations and Cell & Gene Therapies Group.

Minimum Requirements:

Education: Graduation / Business Degree

Experience/Professional requirement:

• 3+ years of highly successful administrative support experience preferably in a pharmaceutical based environment.
• 3+ year of skills in Project coordination and management or portfolio support by defining, coordinating all aspects of projects, defining plans and setting deadlines, ensuring appropriate monitoring and transparency on progress.
• Advanced presentation skills.
• Proficiency in Microsoft 360 (Teams, SharePoint, and Office).
• Experience with corporate IT platforms.
• Excellent verbal and written communication, negotiation, and interpersonal skills. Track record of working in interdisciplinary and cross-cultural teams.

High attention to detail and quality, strong initiative and execution capabilities.

Why Novartis: Our purpose is to reimagine medicine to improve and extend people’s lives and our vision is to become the most valued and trusted medicines company in the world. How can we achieve this? With our people. It is our associates that drive us each day to reach our ambitions. Be a part of this mission and join us! Learn more here: https://www.novartis.com/about/strategy/people-and-culture

Commitment to Diversity & Inclusion: We are committed to building an outstanding, inclusive work environment and diverse teams' representative of the patients and communities we serve.

You’ll receive: You can find everything you need to know about our benefits and rewards in the Novartis Life Handbook.
https://www.novartis.com/careers/benefits-rewards

Join our Novartis Network: If this role is not suitable to your experience or career goals but you wish to stay connected to hear more about Novartis and our career opportunities, join the Novartis Network here: https://talentnetwork.novartis.com/network.